We came across an advertisement perfectly suited to our skills and experience. We want to send you our application as soon as possible. Remember, however, that rush is often a bad advisor and it is worth considering how to respond to a job offer. Do you use templates? What should the e-mail to the employer look like? Please read this article for a closer look.
How do I respond to a job offer?
When we are looking for a job, every job advertisement that interests us makes us happy and makes us happy we want to apply for the position right away. However, it is worth considering how to respond to a job offer, because not all the steps we are going to take may be right. What to consider?
Official mail
First of all, if we reply to a job offer by e-mail, remember that our address should be official. This proves our professionalism, the recruiter will certainly not take seriously the e-mail sent from the address [email protected]. It is best to set up a box with a name that includes our name and surname or only the surname. So if, from childhood, we have been using one address that is not very representative, it is worth setting up a special inbox for recruitment.
The recruiter is not supposed to talk to us
It happens that we see an interesting advertisement and send a message with the following content, for example:
Hello,
I am interested in your advertisement for a job as a Marketing Specialist. I would like the details of the offer, please.
Such “dry” mail is a big mistake. First of all, it is not the recruiter that should care about the candidate getting the job. If we are interested, we should leave something behind, even if we have additional questions. It is necessary to attach, for example, a CV, so that the recruiter knows who he is dealing with and whether he is devoting time to a person who has a chance to be employed in this position.
The recruiter is not your colleague
Even if the ad is very relaxed, the mail should be kept in an official, professional form. Don’t write to the recruiter as if he were a friend, don’t go straight to you, don’t put emoticons.
Let’s leave it all for later contact, it may turn out that we will exchange less formal e-mails later however, in the beginning, it’s a good idea to keep the business etiquette.
Honorary Phrases
Also, don’t forget to mention the salutation at the beginning and end of your email. Do not start it with “Hello”, it is best to use the form “Ladies and Gentlemen / Sir / Madam” and end the message with the words “Yours sincerely” or “Sincerely”.
Attachments
If you submit something in attachments, check their weight. When it’s too big, it can clog the recruiter’s mailbox. Pay attention to this and make the files smaller. In addition, it is also important to name them appropriately. You are not the only person to send your CV by email, so you have to bear in mind that after downloading the file to your computer, the recruiter may lose your documents if they are badly signed. Besides, the right name also proves our professionalism.
Example 1.
siwiwersjastodwa.pdf – bad!
CV_Anna Kowalska.pdf – good!
The files should be saved in PDF format, then we can be sure that they will not fall apart and the recruiter will have no problem reading them.
Mail title
The title of the mail is also important. Thanks to this recruiter, it will be easier to find him and he will know immediately what we are writing about. If the job advertisement has a number, enter it and the job title. Let us add that it is about recruitment.
Example 2.
Reply to the ad – wrong!
Recruitment; marketing specialist; ad number 123456789 – good!
Email text
Let’s move on to the content of the email, which of course is very important. First of all, let’s not write about it. In response to what advertisement we send the message, what documents we attach, it is also worth briefly writing something about yourself.
Example 3.
I am a marketing specialist with 5 years of experience, during which I conducted a campaign, incl. for the company 12345. With reference to the advertisement number 123456789 posted on the portal ……… I am sending my application documents. In the attachments, I present my CV and cover letter. If you have any additional questions, please contact me, I am available.
Correctness
Before sending the application, let’s check if it is correct in terms of language. If we do not see any errors, it is worth asking someone to read our documents. For another person, it is easier to spot possible typos, for example.
It may seem that there is nothing easier, but if you care about how to respond to a job offer
It is also worth devoting time to this stage of recruitment. This is, in a way, the first impression that will be difficult to change.
